Download the CS Reporter 2nd Quarter Issue for 2020 now! 

FROM THE CHAIRPERSON'S DESK

This year’s second quarter has been very difficult for all of us. One day we were working and chatting with our colleagues within our office’s premises; the next day, we were instructed to stay at home due to the danger posed by COVID-19 transmission. Organizations were forced to implement alternative work arrangements. While our frontliners—medical and social workers, and law enforcers—risk their lives to faithfully perform their duties outside their homes, the rest of us navigate through unfamiliar circumstances to shape our new normal in and outside our workplaces, prioritizing as well our personal and family members’ health and safety.

All of these were not easy things to deal with. People encountered varying levels of stress and anxiety. It is with this understanding and empathy that the Civil Service Commission (CSC) offers you its 2nd Quarter Issue of the CS Reporter magazine. As the central human resource institution of the Philippine government, we believe that now is a most opportune time to highlight public service heroism and human resource (HR) innovations.

We highlight in the News section the CSC’s response to the COVID-19 workplace challenges through the issuances that we released. These include CSC Memorandum Circular No. 10, s. 2020 or the Revised Interim Guidelines for Alternative Work Arrangements and Support Mechanisms for Workers in the Government During the Period of State of National Emergency Due to COVID-19 Pandemic, and CSC-DOH-DOLE Joint Memorandum Circular No. 1, s. 2020 or the Occupational Safety and Health (OSH) Standards for the Public Sector (see page 50).

We gathered stories of COVID-19 frontliners, placing in the limelight the man behind the Filipino-made COVID-19 detection kit—Dr. Raul V. Destura (story on page 22). In the Citizen’s Guide and HR Spotlight sections, we recognize organizations that introduced digital innovations in public service delivery (see page 17) and HR best practices in the new normal (see page 32).

Spotlight is also on people’s mental health these days as many of us try to cope with feelings of isolation, the blurring of work and family time, and the stress and anxiety for our own safety. See our Health and Wellness at Work section to regain some clarity on how to look after one’s wellbeing in these trying times (see page 47).

You are not alone. The CSC is here to help in any way it can as an institution—whether it is through crafting policies, holding webinars, or any other platforms where we can inspire government workers, especially leaders, to step up in this crisis. In my keynote message delivered during the Chief Information Officer Forum last 25 June 2020, I emphasized that “the future belongs to the most agile individuals and organizations who are willing to accelerate and embrace new possibilities presented by technology and paradigm shifts. This will signal the emergence of public sector leaders who do not shy away from the challenges brought by the Fourth Industrial Revolution but gravitate toward it; who do not see digital advancement as threatening but welcome it as something creative, exciting, inspiring, and enriching.” If you wish to see the full transcript of this keynote message, see the Executive Letter on page 28.

We dedicate this issue to all our valued stakeholders in the hope that through the stories that we feature, we can inspire hope, courage, and action despite this seemingly paralyzing pandemic. While we feature individuals and organizations who are courageously braving the odds, this issue also invites everyone to introspect, look from within, and listen to that voice inside each of us that says ‘You can do it. You can still make a difference despite these circumstances. This too shall pass. Be brave.’

Mabuhay ka, lingkod bayani!

 

(Sgd.) Alicia dela Rosa-Bala
Chairperson
Civil Service Commission

 

Theme: Journey to the New Normal 

In observance of the 120th Philippine Civil Service Anniversary (PCSA) with the theme, “Philippine Civil Service @120: Public Sector in the Age of Transformation”, the CSC will conduct a Photography Contest entitled “Journey to the New Normal”. 

This photography contest intends to effectively influence people to observe the right behavior in fighting the Covid-19 Virus.  This activity will optimistically express humanity’s desire to show care for each other in times of pandemic. 

This activity will serve as an avenue for the creation, appreciation and dissemination of positive imagery, which conveys the beauty and importance of living despite the uncertainty and discomfort brought about by the Covid-19 pandemic.  The contestants shall communicate through pictures, the various new norms or behavior which may effectively inspire others on how to deal with the impact of the Covid-19 situation. The photographs must strongly attract the imagination of the viewer to ensure positive outlook in their hearts and minds. 

GUIDELINES/MECHANICS 

I. This year’s photography contest theme is “Journey to the New Normal”.

II. Contest Duration

Submission of online will end at  p.m. (PST) on the 21 AUGUST 2020 . Awarding will be held on the 15 September 2020.

III. Participants

The contest is open to all Filipino public servants except employees of the CSC including their relatives up to second degree of affinity or consanguinity.

IV. Submission of Entries

1. Each participant is allowed to submit only ONE (1) entry.  Upon submission of entry, the contestants grant the Civil Service Commission full permission to use the photos in any CSC material.

2. Entries shall be submitted to the official email addresses of CSC Regional Office which has jurisdiction over the participants.

3. CSC Regional Offices shall only accept entries submitted through email.

Those submitted through other means shall be automatically disqualified.

4. Entries to be submitted shall include the following details:

4.1   Name, sex, age, mailing address, contact number and agency name of participant

4.2   Photo Title

4.3   Photo Caption (1-2 sentences describing the photo and its relevance to the theme

4.4 Place where the photo was taken (barangay, town/municipality, city, province, and region) 

4.5 Date when photo was taken

4.6 Camera used

5.   File name of photos should be in the following format:

SURNAME, First Name, Middle Initial.

V. Photo Image/Requirements

1. Photos must be all original and must not contain copyrighted materials, violence, nudity or obscenity. Only colored photos will be considered. Black and white or sepia photos will be automatically disqualified.

2. Photos must be in digital JPEG or JPG format (horizontal image or vertical image) with at least 300 dpi and maximum file size of 10MB.

3. Photos must not be digitally altered (colorized, toned, assembled, blended,   stitched panorama, etc.) and/or enhanced in any way.

4. Watermarked photos and those that have been previously submitted or have won in any local or international photography contest will be disqualified.

5. Photos to be submitted must have been taken starting July 1, 2020, the official launch of the photo contest.

VI. Criteria

 The criteria for judging will be as follows:

Content and Adherence to Theme  30%
Visual Impact (including color and lighting) 25%
Creativity and Originality  25%
Photography Quality  20%
Total 100%


VII. Prizes: 

Grand Prizes (National Level)

1st Prize    PHP15,000
2nd Prize   PHP12,000
3rd Prize   PHP10,000

Top 3 Regional Winners

 

1st Prize  PHP5,000
2nd Prize   PHP3,000
3rd Prize PHP2,000

 

VIII.     Selection of Winners

Then entries will undergo regional screening through a panel of judges, and a final screening at the CSC Central Office. The judges at the final phase will select the top three (3) entries to be proclaimed 1st, 2nd and 3rd National Winners on the 15th of September 2020. The decision of the judges shall be final and not appealable.

Proclamation of Winners: 

Winners will be notified via e-mail.
The winning photos will also be announced and showcased in the CSC website (www.csc.gov.ph) and Facebook Page. 

Announcement No. 16, s. 2020

The CSC released the Interim Guidelines on Appointments and Other Human Resource Actions for the Period of State of Calamity Due to COVID-19 Pandemic (CSC Memorandum Circular No. 14), laying down the parameters on appointment processes and other HR actions for the said period.
 
HR processes included in the guidelines are publication and posting of vacant positions; recruitment and selection process; issuance of appointments; assumption to duty; probationary period; reassignment, detail, transfer, and designation; and filling up of vacant positions resulting from promotion.
 
These interim guidelines shall take effect retroactively on 16 March 2020 which is the date of the President’s declaration placing the entire country under the State of Calamity. The guidelines shall remain in force until the same has been lifted by the President of the Philippines.
 
These interim guidelines shall apply only to appointments to first and second level positions, including second level executive/managerial positions in the career service, and those appointed to the non-career service who are non- presidential appointees.
 
Click here  for the full text of CSC Memorandum Circulars No. 14, s. 2020
The 1st Quarter Issue of the CS Reporter for 2020 is out! Download it here
 
FROM THE CHAIRPERSON'S DESK:

There is always something about a fresh start that makes our hearts happy and hopeful of what is yet to come. The Civil Service Commission (CSC) shares this positivity with you as we release the first quarter issue of the CS Reporter magazine. Thinking of how we can give more value to our readers, new sections are introduced to accommodate expert opinion articles on human resource (HR) and organizational development (OD), how-to articles on availing various public services, and information on other topics such as health and wellness. For the first issue of 2020, we have included brief descriptions under each new section to guide you in your reading experience: Citizen’s Guide, HR Spotlight, Lingkod Bayani, Health and Wellness at Work, Outlook, and Unplugging Pinoy.

As the nation celebrates Women’s Month in March, this issue highlights women empowerment and mainstreaming gender equality, diversity, and social inclusion
(GEDSI) in organizations. Also, on the cover is Dr. Eva Maria Cutiongco-De La Paz, one
of the 2018 Dangal ng Bayan awardees who has made a remarkable stint in her line of
career as a woman. Be inspired by her story on page 30.

Our news section contains important updates on CSC’s policies like the revised guidelines on flexible working hours in the government (CSC MC No. 25, s. 2019), the 5-day emergency leave to support government workers affected by the Taal volcano
eruption last January, and the guidelines on COVID-19-related absences (CSC MC No.
5., s. 2020), among other updates.

As part of our corporate social responsibility, we feature the volunteer efforts of the CSC employees’ union, Pinag-Isang Tinig, Isip, at Gawa (PINTIG), in a relief operation done in Batangas (see story on Unplugging Pinoy, page 44). We also feature one of the beneficiaries of Pamanang Lingkod Bayani (PLBi) to inform civil servants that the funds collected from the Philippine Civil Service Anniversary kick-off fun run activity go to the families of servant heroes who died in the line of duty.

We release this issue as a tribute to all women and as an expression of our gratitude to all sectors of the society supporting women’s rights and gender equality.

We hope that the stories inspire you and that you may inspire others.

Mabuhay kayong lahat!


(Sgd.) CSC Chairperson Alicia dela Rosa-Bala

14-18 September 2020

ADVISORY

1. THE GOVERNMENT ONLINE CAREER FAIR

In celebration of the 120th Philippine Civil Service Anniversary, the Civil Service Commission (CSC), in partnership with JobStreet, will conduct the 2020 Government Online Career Fair (or GOCF). The GOCF is an online event in which government agencies and jobseekers meet in a virtual environment to exchange information about job openings for a limited duration, or for one week. 

Government agencies from any region shall identify and prioritize critical or hard to fill job vacancies and its specific requirements. Jobseekers from any region in the country may file their applications online to their selected agency and submit the requirements.

2. OBJECTIVE

The 2020 GOCF aims to:

a. market highly qualified civil service eligible to government agencies
b. recruit and place talented graduates and job seekers in the government service;
c. provide an opportunity for government agencies to advertise and facilitate filling-up of urgent and/or critical or hard to fill positions; and
d. promote easy access to employment opportunities in government service for jobseekers from all over the nation

3. DATE OF THE EVENT

The Government Online Career Fair shall be accessible on 14-18 September 2020 through a link (slider) posted in the CSC website. The GOCF shall be co-managed by CSC and JobStreet.com. Applicants from all over the Philippines or may join or participate in the event.

4. GUIDELINES FOR PARTICIPATING GOVERNMENT AGENCIES

All government agencies, including local government units, State Universities and Colleges, Government-Owned and Controlled Corporations, may join the GOCF and must:

a. Have an Internet connection;
b. Have a hotline mobile number for immediate response;
c. Identify a maximum of ten (10) urgent and/or critical or hard to fill positions requiring immediate hiring. (Note: During the job fair, applicants will still have the option to take a look at other vacant positions within the agency through a link directing them to the agency website.)

Applicants may also visit other job vacancies in the CSC website through the link http://csc.gov.ph/career/.

Note: positions offered must have already complied with the publication and posting requirements on or before the start of the event, i.e., 14-18 September 2020.

d. Join the event by completing first the online Agency profile through the link https://www.surveymonkey.com/r/CPPGovPHOCF starting 1 July 2020 and shall end on 14 August 2020.

Agencies must provide their complete contact details and focal persons to respond to queries from the job applicants.

e. Send through email the 1) Agency Logo (150 x 150 pixels, High resolution (min. of 300 dpi) and the 2) job listings (with details) to This email address is being protected from spambots. You need JavaScript enabled to view it. with the Subject: GOCF on or before 14 August 2020.
(Note:Email link is already available in the Agency Profile.)

Reminder: Participation in the GOCF shall be confirmed only upon 1) Completion of the profile and submission of the 2) Agency Logo and 3) Job Listings.

OPTIONAL:

To attract more jobseekers, the agency may provide through email the softcopy of the header banner, agency photos, and customized letter template, if any, to This email address is being protected from spambots. You need JavaScript enabled to view it. until 31 August 2020.

Collaterals Specification
1. Header Banner (960 x 250 pixels, High Resolution);
2. Agency Photos (Min. 350 x 250 pixels, height at least 115 pixels, High Resolution;
around 350KB each; 2-10 showing your various activities, workplace,
awards; around 350kb each);

 

f. Complete initial review or assessment of the documents submitted by job applicants from receipt of their application; and

g. Respond promptly to inquiries of job applicants or inform them of the status of their applications within the event period;

Upon completion of the agency profile and submission of the needed requirements, an email or notice from the JobStreet.com will be received with an access codes to their JobStreet SiVA account.

Any inquiries on the creation of account may be responded by JobStreet through their email address or Telephone No. Training materials via webinar or Power Point presentation on how to post vacant positions, monitor and review online applications and creation of template reply to job applicants shall be provided by JobStreet. The participating agencies have to complete the training (one time) from within 1-11 September  2020.  Schedules of webinar training will be confirmed by JobStreet starting on 28 August 2020.

5. GUIDELINES FOR PARTICIPATING APPLICANTS

1. The job applicant must have an account with the JobStreet.com. If the applicant has no account, the applicant must create an account by visiting JobStreet.com.ph. Simply click the “Free Sign Up” icon flashed on the screen and follow the instructions provided by the system;

2. In the web browser, key in http://www.csc.gov.ph/. Click the icon/banner 2020 Government Online Career Fair (GOCF) to be redirected to the GOCF Landing Page;

3. Download the Personal Data Sheet (PDS) (Excel format) in the same page and accomplish the data required in the PDS and upload to e-resume’ (one time);

4. View participating agencies and access their job listings to choose preferred positions to apply; and

5. Submit application through Apply Button located at the bottom page of the agency posting.

(Note: The agency shall conduct the initial assessment and notify the job applicants through email or text message the status of the application and/or additional instructions or requirements to be complied by the applicant.)

6. MONITORING

To give more time for the CSC to advertise and publish the list of vacant positions nationwide, the participating agencies shall submit on or before 14 August  2020 the list of their vacant positions to the Examination Recruitment & Placement Office (ERPO) through email at This email address is being protected from spambots. You need JavaScript enabled to view it. using the attached form (Annex 1- List of Vacant Positions) in excel format.

At the end of the event the participating agencies shall submit to ERPO through email the attached (Annex 2 – Statistical Report on the No. of Applicants Processed) on or before 15 December 2020.

Both reports shall be formally indorsed by the Head of Office/or any of its representative attesting that the data reflected in the said reports/forms are based on their official records. The indorsement may be scanned and converted into PDF form and shall be submitted to ERPO through email together with the electronic copy in excel format of the Annex 1 or Annex 2.

Note: The Annex1 and Annex 2 forms may also be downloaded through the link: https://docs.google.com/spreadsheets/d/1MDAV_8YSGx2Tcjlsk44dPmevR1PJ4JlLdhNk8hs-p8o/edit?usp=sharing.

7. EQUAL EMPLOYMENT PRINCIPLE (EOP)

The CSC highly encourages application from qualified interested persons, including persons with disabilities (PWD), members of indigenous communities, and those from any sexual orientation, gender identity and expression (SOGIE). 

8. COMPLIANCE TO THE FIRST TIME JOBSEEKERS ASSISTANCE ACT

All applicants who are considered first time jobseekers as defined under CSC Resolution No. 2000363 dated 21 February 2020, Circularized under OM No. 14, s. 2020 shall be entitled to a waiver of fees and charges in the issuance or authentication of a copy of Certificate of Eligibility. Should the record of the Commission show that the person has previously requested a COE but has not been employed yet and still qualifies for the benefits provided by the First Time Job Seekers Act, they can still be given the requested certificate for free, provided, they complied with the following requirements:

1. Any applicant claiming to be a first time jobseeker as contemplated in the First Time Jobseekers Act must secure and present barangay certification stating that he/she is a first time jobseeker;

2. The applicant must be a Filipino citizen, actively looking for employment and resident of the barangay issuing the barangay certification for at least six (6) months; and

3. The validity of the barangay certificate shall be one (1) year from the issuance.